Editor’s Note: This article was originally published on Modern Marketing Today and explains the benefits of implementing “huddles” which increases concentration among team members while embracing the power of video and setting teams up for success. The webinar referenced in this article can be found here.
In the healthcare industry, meetings need to be quick, efficient, and productive so that the focus can stay on improving patient outcomes. However, evidence shows that traditional meeting formats lessen productivity and can cut into valuable work time for employees. To make meetings more efficient and systematic, healthcare professionals can improve meetings by empowering concentration, embracing the power of video, and setting team members up for success with high quality tech.
EMPOWERING CONCENTRATION
Those who find traditional meeting formats most useful are usually those leading the meetings. However, just because the leader is fully-engaged, and employees are present, doesn’t stop team members from losing concentration in long and time-consuming meetings. To empower concentration, leaders must determine the importance of the conversation, for whom it’ll be most beneficial, and what needs to be shared among other key factors according to Dean Brenner for Forbes.
EMBRACING THE POWER OF VIDEO
Today, over 18% of meetings make use of video conferencing and this number is expected to rise to 73% in just three more years. To keep meetings engaging, healthcare organizations must invest in quality video. Experts at Forbes agree that the power of video for meetings is immeasurable. Some even argue that using video is better than in-person meetings for the purposes of increased communication and learning and more overall efficiency.
SETTING TEAM MEMBERS UP FOR SUCCESS WITH QUALITY EQUIPMENT
To embrace the power of video, those in healthcare must arm their teams with the necessary equipment — quality conferencing systems. When looking for a suitable system “there are three important factors that should be considered [including] scalability, [the] quality of audio and video, and cost-effectiveness,” explained Poly’s Brian Phillips. Not only should these products be affordable, they should also be scalable – in terms of both deployment and maintenance – with the capabilities to see and hear all participants without lagging, poor network connection, or a lack of bandwidth.
To better empower concentration among team members, embrace the capabilities of video conferencing, and set teams up for success Phillips suggested a simple solution in a recent webinar – the implementation of huddles, groups of 3-6 people, holding a short, often ad hoc meetings around a highly-focused issue. Phillips further explained how huddles can turn useless and time-consuming meetings into organized and strategically-focused conversations to save time, money and, in turn, keep patients’ needs first. With huddles, teams can stay centralized through the use of video, voice, and content solutions to make meetings meaningful and further drive positive patient outcomes.
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